Proposals and Quotations
The Proposals and Quotations menu is an integral part of the platform, providing brokers with the tools needed to manage and streamline their quoting and proposal processes. With options to create new quotations and proposals, users can generate detailed financial offers that align with client needs and business objectives. The Create New Quotation feature enables the preparation of customized financial quotes, while the Create New Proposal option allows for the development of comprehensive proposals based on client requirements and preferences. Additionally, the Workqueue serves as a task management tool, helping brokers monitor and manage their active quotations and proposals. This menu is designed to enhance productivity, ensure accuracy and maintain a seamless workflow in managing client engagements.
Proposals and Quotations
Create New Quotation
Create New Quotation screen is designed to streamline the process of creating precise and customized financial quotations by calculating amounts for Periodic Payments, Financed Amount, Deposit Amount, Commission Amount and Rates. It utilizes default parameters from pre-configured settings to ensure consistency with business rules while allowing users the flexibility to edit any editable parameters for tailored quotations that meet specific client needs. This screen is divided into four sections: Create Quotation, Results, Rates and Information. The Create Quotation section enables users to input or adjust necessary parameters, the Results section displays the calculated financial details, the Rates section provides an overview of the applied rates and the Information section includes various fee amounts, payment frequency, payment mode and the total number of installments. This comprehensive setup ensures accuracy, relevance and transparency in every generated quote.
Create New Quotation
In addition to the standard functionality, the Create a New Quotation screen requires users to Enter Quotation Name. Users can also Search for quotations using a search bar and select the Asset Type (e.g., vehicle, equipment, etc.) and Client Type (e.g., limited company, partnership, individual, sole trader, government organization, non-profit organization, etc.) from respective drop-down lists. An ellipsis menu is available at the top of the screen, providing options to convert the quotation to a proposal and download the quote.
Create Quote
In the Create Quotation section, users select the option for which a quotation is required, such as periodic payments, financed amount, deposit amount, commission amount and rates. Quotations can be generated for three types of lending operations: hire purchase, finance lease and loan. This section is populated with predefined configurations for the respective loan type, ensuring consistency and accuracy. Additionally, users can specify the VAT Treatment, choosing whether VAT is Upfront or Deferred and provide details about Irregular Payments, if any. However, users have the flexibility to edit any fields marked as editable, allowing for tailored quotations that meet specific client needs.
Generate Quote Create Quote
Results
On the Results section, click Calculate to view the outcomes of the quote generation. This section displays results such as the financed amount, commission amount and upfront payment. Users can also view the repayment plan and export it in Word or PDF formats as needed. Additionally, options to Refresh, Download and Print are available on the screen. Users can Save the generated quotation and Retrieve details of previously saved quotations.
Generate Quote Results
Rates
The Rates section provides a detailed overview of key financial metrics, including Gross Yield, Net Yield, APR, Flat Rate Including Commission and Flat Rate Excluding Commission. These metrics are essential for understanding the financial terms applied during the quotation process. This section ensures transparency and clarity for users when reviewing the generated quote.
Generate Quote Rates
Information
The Information section displays various details crucial for the quote, including the amounts of different Fees e.g. document fee, annual admin fee, etc. which users can edit if these were previously configured as editable. Additionally, users can modify the Payment Frequency if it was set as editable during the initial configuration of quote parameters. The Payment Mode is also displayed, providing clarity on the payment method. This section also shows the Total Number of Payments, ensuring users have comprehensive and customizable financial information when generating a quote.
Generate Quote Information
Create New Proposal
The Create New Proposal screen is designed to guide users through the process of crafting a detailed proposal tailored to client needs. This screen is structured with multiple tabs to ensure all aspects of a proposal are comprehensively covered. The Proposal Details tab allows users to input general information about the proposal, such as client and proposal type. The Asset Details tab focuses on the specifics of the assets being financed, while the Finance Details tab includes information on the financial terms, such as loan amounts, interest rates and payment schedules. The Credit Documents tab provides a space to upload necessary credit documentation to support the proposal. Lastly, the Summary tab presents a complete overview of the proposal, enabling users to review all entered information before finalizing. This structured approach ensures accuracy, thoroughness and clarity in proposal creation.
Create New Proposal
Proposal Details
Proposal Details tab serves as the starting point for creating a comprehensive proposal, capturing all essential information needed to initiate the lending process. This tab is divided into sections that gather key details about the proposal, the customer and their associated contacts. The Proposal Details section focuses on capturing the basic information necessary to define the proposal's framework, including its identification and financial parameters. The Customer Details section collects pertinent information about the client, helping to establish their identity and business profile. The Director Details section allows users to input contact information for key individuals involved in the proposal. Finally, the Address section ensures that all relevant location details are accurately recorded. This structured approach ensures that all necessary information is gathered efficiently, providing a solid foundation for the proposal.
Proposal Details
Proposal details section includes:
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Proposal Name: Enter a unique name for the proposal to identify it easily.
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Dealer Name: Select the name of the dealer from the dropdown list associated with the proposal.
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Lender Name: Choose the appropriate lender from the dropdown list for the financing arrangement.
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Finance Type: Select the finance type from the dropdown list, choosing between options such as Regulated and Unregulated.
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Product Type: Choose the type of financial product from the dropdown list, with options including Hire Purchase, Finance Lease and Loan.
Customer Details
Customer Details section includes:
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Client Type: Select the type of client from the dropdown list, with options such as Limited Company, Individual, Partnership, Sole Trader, Government Organization and Non-Profit Organization.
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Company Name: Enter the name of the company associated with the client.
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Company Registration Number: Input the official registration number of the company.
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Trading As: Enter any trading name under which the company operates, if different from the company name.
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Nature of Business Years: Input the number of years the company has been in business.
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SIC Code: Enter the Standard Industrial Classification (SIC) code that best describes the company’s primary business activity.
Director Details
Director Details section includes:
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Full Name: Enter the full name of the director associated with the proposal.
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Email: Input the email address of the director for communication purposes.
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Contact Number: Enter the contact number of the director.
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Address: Provide the address of the director, including all required address fields.
Address
Address section includes:
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Country: Select the country from the dropdown list before entering the address details.
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Address Lines: Enter the first and second lines of the address, including the street name and any additional location details.
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City: Input the name of the city where the address is located.
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Post Code: Enter the postal code corresponding to the address.
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County: Provide the name of the county for the address.
Asset Details
Asset Details tab allows users to add and manage assets associated with a proposal. Users can save one or more assets, which will be displayed in a table at the bottom of the screen. This tab provides options to select asset categories, types and conditions, as well as input specific details for each asset. Users can also view, edit or delete saved assets through the table. This comprehensive setup ensures all assets related to a proposal are accurately recorded and easily accessible.
Asset Details
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Asset Category: Select the asset category from the dropdown list. Options may include categories such as Hard Asset or Soft Asset.
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Asset Type: Choose the asset type based on the selected asset category. For example, if Hard Asset is selected, options may include Vehicle or Equipment. If Soft Asset is selected, options might include Software.
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Asset Sub-Type: Select the asset sub-type from the dropdown list. The available options depend on the selected asset type. For example, if Vehicle is chosen, the sub-types could include Commercial Vehicle, Classic Vehicle, Electric Vehicle, etc.
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Asset Condition: Select the condition of the asset from the dropdown list. For vehicles, options might include New or Used.
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Asset Age: If the asset is used, input the age of the asset in years.
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Asset Cost: Enter the cost of the asset.
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Asset Description: Provide a description of the asset, detailing its key characteristics or features.
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Supplier Name: Input the name of the supplier from whom the asset is being acquired.
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Quantity: Enter the quantity of the asset being purchased.
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Total Cost: This field is automatically populated based on the sum of individual asset costs and quantities.
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Save Asset: Click this button to save the asset details. The saved asset will then appear in the table below.
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Asset Table: The saved assets are displayed in a tabular format under columns such as Asset Sub-Type, Asset Description, Supplier Name, Quantity and Asset Cost. An ellipsis menu is available on each row of the table, providing options to view/edit or delete the respective asset.
Finance Details
Finance Details tab is similar to the Create New Quotation window and is automatically populated with details already entered in the Asset Details tab. This ensures consistency and accuracy in the financial calculations related to the proposal. Users have the option to edit or update the financial details if needed. Before finalizing the proposal, the system will prompt for confirmation to ensure all changes are accurately captured. If any financial details are modified on this tab, the system will request confirmation again before finalizing the financial information. This process ensures that all financial aspects of the proposal are thoroughly reviewed and confirmed before completion.
Finance Details
Credit Documents
Credit Documents tab is designed to manage all the necessary documents required for a proposal. This tab allows users to upload new documents and view previously uploaded ones, ensuring all documentation is organized and accessible. Users can easily track the status of each document and perform actions such as uploading, downloading, or deleting files as needed.
Credit Documents
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Document Name: Displays the name of the uploaded document.
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Document Type: Indicates the type of document, such as Financial Reports, Director's Approval, Company Registration Certificate, Business Proposal, etc.
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Document State: Shows whether the document is mandatory or optional for the proposal.
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Document Status: Reflects the current status of the document, indicating if it is missing or uploaded.
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Ellipsis Menu on Each Row: Allows users to view, upload, or delete the specific document listed in that row.
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Add New Document: Click to upload a new document for the proposal.
Add New Credit Documents
Additionally, users can utilize the Ellipsis Menu on the screen to Download All previously uploaded documents or to Upload Pack for uploading a set of documents for the respective proposal.
Summary
Summary tab provides an overview of the proposal, consolidating all the details entered on the previous tabs. This tab allows users to review and ensure all information is accurate and complete before finalizing the proposal. It offers key actions to manage the proposal process efficiently.
Summary
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Save Proposal: Click to save the current proposal and all its details, allowing you to return to it later for further edits or review.
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Diary: Access the proposal's diary to view a log of all activities and changes made, ensuring a clear record of the proposal's history.
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Send to the Customer: Select this option to send the proposal directly to the customer.
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Submit Proposal: Finalize the proposal and submit it for processing, indicating that all details are complete and ready for the next steps in the workflow.
Workqueue
The Workqueue menu option under the Proposals and Quotations menu is designed to help users efficiently manage and track all proposals and quotations in one place. This screen features several tabs that categorize different aspects of the proposal and quotation workflow. The Track Proposals tab displays all proposals, allowing users to monitor their progress and status comprehensively. The Dealer Proposal tab focuses on proposals that have been submitted to brokers, helping users keep track of those under review. The Draft Proposals tab lists all draft proposals, making it easy for users to locate and edit proposals still in progress. Finally, the Quotations tab displays all quotations, providing a quick overview of all the quotes generated for various clients. Each tab presents data in a tabular format and includes options for actions such as viewing and editing, ensuring users can manage their tasks effectively.
Workqueue
Track Proposals
Track Proposals tab provides a comprehensive overview of all proposals, enabling users to effectively monitor their status and progress. This tab features a searchable table to help users easily locate and manage proposals by filtering and sorting data according to specific criteria. At the top of each column, there is a search bar that allows users to enter search terms and filter the records based on the selected column. The table includes columns and an ellipsis menu for each row that provides additional actions for managing proposals. Below is an overview of the available columns and actions:
Workqueue Track Proposals
Columns Available
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State: Displays the current status of each proposal, such as All, Approved, Submitted, Conditioned, Declined, Documents Received, Documents Sent, Paid Out, Sent for Payout, and Withdrawn.
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Proposal Name: Shows the name of the proposal, making it easy to identify and differentiate between multiple entries.
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Proposal Type: Indicates the type of proposal, such as hire purchase, finance lease, or loan.
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Customer Name: Displays the name of the customer associated with each proposal.
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Lender Name: Shows the name of the lender involved in the proposal.
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Financed Amount: Indicates the total financed amount for each proposal.
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Last Updated Date: Displays the date when the proposal was last modified, allowing users to track recent changes.
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Date Submitted: Shows the date on which the proposal was submitted, helping users manage timelines effectively.
Actions Available
Each row in the table has an ellipsis menu with the following actions:
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View/Edit Proposal: Opens the selected proposal for viewing or editing, allowing users to make necessary changes or updates.
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View Proposal Summary: Displays a summary of the proposal, providing a quick overview of its details and status.
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Diary: Allows users to view a log of all changes made to the respective proposal, ensuring transparency and easy tracking of modifications.
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Manually Change Status: Enables users to manually update the status of a proposal, ensuring accurate and up-to-date records.
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Additionally, at the bottom of the window, users will find an option to Create New Proposal, allowing them to easily start a new proposal from this screen.
Dealer Proposal
Dealer Proposal tab displays only those proposals that are created by dealer and are in the "Submitted to Broker" state, allowing users to focus specifically on proposals that are currently under review by brokers. This tab provides a streamlined view for monitoring the progress of these proposals. A searchable table is available on this screen, equipped with a search bar at the top of each column to filter records based on specific criteria. This helps users quickly locate the information they need.
Workqueue Dealer Proposal
Columns Available
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State: Displays the status "Submitted to Broker," indicating that these proposals are under broker review.
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Proposal Name: Shows the name of each proposal, making it easy to identify individual proposals.
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Customer Name: Displays the name of the customer associated with each proposal.
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Finance Type: Indicates the type of finance involved in each proposal, such as hire purchase, finance lease, or loan.
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Price: Displays the total price or amount associated with each proposal.
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Last Updated Date: Shows the date when the proposal was last updated, providing a timeline for recent changes or actions.
Actions Available
Each row in the table has an ellipsis menu that provides the following actions:
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View/Edit Proposal: Opens the selected proposal for viewing or editing, allowing users to make changes or updates as necessary.
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View Proposal Summary: Displays a summary of the proposal, offering a quick overview of its details and current status.
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Diary: Allows users to view a log of all changes made to the respective proposal, ensuring that all updates are tracked and documented.
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Manually Change Status: Enables users to manually update the status of a proposal, helping maintain accurate and current records.
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At the bottom of the window, there is an option to Create New Proposal, which allows users to create a new proposal directly from this screen, providing an efficient way to add new proposals to the system.
Draft Proposals
Draft Proposals tab displays all proposals that are in draft status, allowing users to easily track and manage their in-progress proposals. This tab is designed to provide a comprehensive overview of proposals that are still being developed and have not yet been submitted for approval. A searchable table is available on this screen, equipped with a search bar at the top of each column to filter records based on specific criteria. This functionality helps users quickly find the draft proposals they are looking for.
Workqueue Draft Proposals
Columns Available
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State: Displays the status as "Draft," indicating that these proposals are still in the process of being finalized.
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Proposal Name: Shows the name of each proposal, helping users to quickly identify and differentiate between various drafts.
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Proposal Type: Indicates the type of proposal, such as hire purchase, finance lease, or loan, providing clarity on the nature of each draft.
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Customer Name: Displays the name of the customer associated with each draft proposal, enabling easy identification of the client.
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Financed Amount: Shows the amount of financing associated with each proposal, which helps in understanding the financial scope of the draft.
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Last Updated Date: Displays the date when the proposal was last updated, offering a reference point for recent activities or changes.
Actions Available
Each row in the table has an ellipsis menu that provides the following actions:
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View/Edit Proposal: Allows users to open and modify the selected draft proposal, facilitating any necessary updates or edits.
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View Proposal Summary: Provides a summarized view of the proposal details, offering a quick overview of its key elements and status.
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Diary: Enables users to view a history of all changes made to the draft proposal, ensuring transparency and tracking of all modifications.
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Manually Change Status: Allows users to manually update the status of a proposal, useful for keeping records up-to-date or adjusting the workflow.
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Upload Documents: Provides an option to upload necessary documents directly to the proposal, aiding in the preparation and submission process.
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Download Proposal: Enables users to download a copy of the proposal, useful for offline review or sharing with stakeholders.
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Clone Proposal: Allows users to create a duplicate of the proposal, which can be useful for creating similar proposals without starting from scratch.
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At the bottom of the window, there is an option to Create New Proposal, which allows users to create a new proposal directly from this screen, streamlining the process of adding new proposals to the system.
Quotations
Quotations tab displays all quotations, allowing users to monitor their progress and status comprehensively. This tab is designed to provide a complete overview of all quotations that have been generated, helping users track and manage them effectively. A searchable table is available on this screen, with a search bar at the top of each column to filter records based on specific criteria. This feature allows users to quickly locate the quotations they are interested in by narrowing down the list according to various attributes.
Workqueue Quotations
Columns Available
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Quotation Name: Displays the name of each quotation, allowing users to quickly identify and select the specific quotation they want to review or manage.
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Product Type: Shows the type of product associated with each quotation, such as hire purchase, finance lease, or loan. This helps users understand the context of each quotation.
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Finance Amount: Indicates the amount of financing associated with each quotation, providing insight into the financial details and scale of each quote.
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Last Updated Date: Displays the date when the quotation was last modified, offering a reference for recent activity or updates to the quotation.
Actions Available
Each row in the table has an ellipsis menu that provides the following actions:
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View/Edit: Allows users to open and modify the selected quotation, facilitating updates or changes as needed.
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Delete: Enables users to remove a quotation from the system, useful for managing and cleaning up outdated or unnecessary records.
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Convert to Proposal: Provides an option to convert a quotation into a proposal, streamlining the process of advancing from a quotation to a formal proposal for the client.
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Download Quotation: Allows users to download a copy of the quotation, useful for sharing or reviewing offline.
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At the bottom of the window, there is an option to Create New Quotation, which allows users to initiate a new quotation directly from this screen, making it easy to add new quotations as needed.